Instruction for Session Chair & Invited Speaker

Oral Presentation

FOR SESSION CHAIR

  • Please find the session information in the program book and check the speakers’ attendance of your session 20 minutes before it starts and inform the congress staff immediately if the speaker does not show up.
  • The Congress staff will be present at each session room to provide any relevant assistance.
  • You are requested to give a brief introduction of each speaker. 
  • "No Shows"- Please move to next presentation directly if a presenter fails to appear
  • Please refer to information below (TIME FOR PRESENTATION) and kindly be aware of the presentation duration of each speakerCountdown timer (in Red) will be shown on the projector to notify the QA time left for each speakerCongress Staff will remind the speaker with 3 mins left and time’s up (ring at time’s up) of his/her presentation.
  • Please STRICTLY control the starting time for each presentation according to the congress program, in order to ensure the smooth proceeding of each session.
  • Q/A Microphones (stand) will be set up at the aisle in the session room.
  • Should there be any withdrawn/absence of presentation, you’re entitled to encourage and give the remaining presenter(s) more time for presentation and Q/A.
  • Please remind attendees to switch off cellular phone in the lecture room.

FOR INVITED SPEAKER

  • Each session room will be equipped with a laptop (Windows 10, MS-PowerPoint 2016) and a data projector.
  • Only presentations in MS-PowerPoint 2016 or earlier versions (*.ppt and *.pptx) with a screen ratio of 4:3 will be accepted. Please use horizontal slides and make sure all video clips/fonts are supported.
  • Video recommendations: in PowerPoint 2010, we recommend that you use .wmv files while in PowerPoint 2013 and later, .mp4 files are suggested. If you are using PowerPoint 2007 or older versions, please do not forget to upload as well your video files as they cannot be embedded into the presentation.
  • You will be required to bring a copy of your presentation to the Congress and upload your presentation via the Speaker Ready Room (Room 202) THREE HOURS prior to the session. If your presentation is arranged at 09:00-10:30, the file should be upload one day before. Our staff, together with you, will take a final look at your material and help you upload it. Please note that presentations attached to emails cannot be processed.
    • 08:00-17:00, Thursday, 29 November 2018 
    • 07:00-17:30, Friday, 30 November 2018
    • 07:00-17:30, Saturday, 1 December 2018
    • 07:00-12:00, Sunday, 2 December 2018
  • Bring a back-up copy of your presentation to the room is recommended.
  • Please arrive at your session room at least 15 minutes before your session starts to meet the session chair and re-confirm your presentation slides.
  • If you plan to use your own laptop, please come to the session earlier to ensure the compatibility. Be sure you bring any necessary electrical adaptors and connectors for your laptop. We DO NOT provide any of them.
  • The Congress staff will be present at each session room to provide any relevant assistance.
  • During the presentation, the chair of the session will introduce you to the delegates.
  • Please adhere to the time. Countdown timer (in black) will be shown on the projector to notify the Presentation Time left for each speaker.
  • Time for Presentation
    • Plenary 1-3: 40 mins Presentation
    • Symposium 1, 3-8, 10, 11, 13, 14, 17, 19-35: 30 mins Presentation + 3 mins Q&A
    • Symposium 2, 15, 18: 19 mins Presentation + 3 mins Q&A
    • Symposium 9: 15 mins Presentation + 3 mins Q&A